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Company Info

National Geographic
Washington, DC, United States

Company Profile

 


Executive Assistant to the Chief Executive Officer


col-narrow-left   

Job ID:

847

Location:

Washington, DC, United States 

Category:

Administration & Finance
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Job Views:

370

Employment Type:

Full time

Posted:

23.06.2020
col-wide   

Occupations:

Administration & Finance: Administration, Office Management, PA

Job Description:

The Executive Assistant to the Chief Executive Officer (CEO) is responsible for the overall management and administrative direction of the Office of the CEO.

This successful candidate will possess a broad range of responsibilities, including:
  • planning and scheduling meetings
  • booking travel arrangements
  • facilitation of communications
  • interface with management, staff, Board of Trustees, dignitaries, and high-level community and Society contacts

Responsibilities 
  • Provide an exceptional standard of support to the CEO by overseeing the daily administrative activities of the CEO’s Office and serving as the central point of contact. This includes setting priorities, scheduling meetings, organizing catering, AV and technology needs, answering incoming calls, monitoring office procedures and recommending changes as appropriate. Maintains a high level of confidentiality. (50%)
  • Planning and implementation of special projects, as directed by the CEO
  • Arrange complex and detailed travel plans and submit travel expense reports on behalf of the CEO. (30%)
  • Act as a liaison for the CEO with other departments and outside parties. May be asked to take and transcribe meeting minutes as necessary. (10%)
  • In collaboration with the Strategic Communications and Partnerships teams, composes and edits correspondences, statements, presentations and reports for the President & CEO and other staff as needed
  • Maintains complex and confidential Society information. (10%)

Job Requirements:

Minimum Education Required 
  • Bachelor's degree

Minimum Years & Type of Experience
  • 5+ years of related experience. 

Knowledge & Skills Required
  • Exceptional administrative and organizational skills required
  • Strong judgment and emotional intelligence are essential for this position
  • Excellent interpersonal and communication skills, with the ability to interact with individuals at all levels of the organization
  • Resourcefulness and strong problem-solving skills
  • Must be highly motivated and energetic, and comfortable working closely with the senior leadership team
  • Must be able to exercise good judgment in the face of complex and sometimes ambiguous situations
  • Must deal with a fast-paced environment, manage change and remain flexible and professional
  • Must be proficient with Microsoft Office and Google Suite. Ability to work with Keynote is a plus.  

Supervision
  • No direct reports

Responsibility percentages may vary depending on business needs.

National Geographic's headquarters is located in the heart of Washington, D.C. In addition to a unique and dynamic work environment, National Geographic offers its employees a comprehensive benefits package, including health and dental benefits, generous vacation and leave time, a 401(k) plan, and flexible work options.

National Geographic is an Equal Opportunity Employer.


Company Info


National Geographic
Washington, DC, United States

Executive Assistant to the Chief Executive Officer

col-narrow-left   

Job ID:

847

Location:

Washington, DC, United States 

Category:

Administration & Finance
col-narrow-right   

Job Views:

370

Employment Type:

Full time

Posted:

23.06.2020
col-wide   

Occupations:

Administration & Finance: Administration, Office Management, PA

Job Description:

The Executive Assistant to the Chief Executive Officer (CEO) is responsible for the overall management and administrative direction of the Office of the CEO.

This successful candidate will possess a broad range of responsibilities, including:
  • planning and scheduling meetings
  • booking travel arrangements
  • facilitation of communications
  • interface with management, staff, Board of Trustees, dignitaries, and high-level community and Society contacts

Responsibilities 
  • Provide an exceptional standard of support to the CEO by overseeing the daily administrative activities of the CEO’s Office and serving as the central point of contact. This includes setting priorities, scheduling meetings, organizing catering, AV and technology needs, answering incoming calls, monitoring office procedures and recommending changes as appropriate. Maintains a high level of confidentiality. (50%)
  • Planning and implementation of special projects, as directed by the CEO
  • Arrange complex and detailed travel plans and submit travel expense reports on behalf of the CEO. (30%)
  • Act as a liaison for the CEO with other departments and outside parties. May be asked to take and transcribe meeting minutes as necessary. (10%)
  • In collaboration with the Strategic Communications and Partnerships teams, composes and edits correspondences, statements, presentations and reports for the President & CEO and other staff as needed
  • Maintains complex and confidential Society information. (10%)

Job Requirements:

Minimum Education Required 
  • Bachelor's degree

Minimum Years & Type of Experience
  • 5+ years of related experience. 

Knowledge & Skills Required
  • Exceptional administrative and organizational skills required
  • Strong judgment and emotional intelligence are essential for this position
  • Excellent interpersonal and communication skills, with the ability to interact with individuals at all levels of the organization
  • Resourcefulness and strong problem-solving skills
  • Must be highly motivated and energetic, and comfortable working closely with the senior leadership team
  • Must be able to exercise good judgment in the face of complex and sometimes ambiguous situations
  • Must deal with a fast-paced environment, manage change and remain flexible and professional
  • Must be proficient with Microsoft Office and Google Suite. Ability to work with Keynote is a plus.  

Supervision
  • No direct reports

Responsibility percentages may vary depending on business needs.

National Geographic's headquarters is located in the heart of Washington, D.C. In addition to a unique and dynamic work environment, National Geographic offers its employees a comprehensive benefits package, including health and dental benefits, generous vacation and leave time, a 401(k) plan, and flexible work options.

National Geographic is an Equal Opportunity Employer.

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